Minutes, General Meeting #1, 8/23/01

I. Meeting called to order at 2:15 PM.

II. Old Business
    A. Bulletin Board
        1. Pictures are to be given to Sabrina or Marianne for board.
        2. Sabrina suggested that we have a map of the world as part of our display with pinsin the countries where SMM
            has been on a mission.
    B. Website
        1. Skyler stated that he has been working on the SMM website by adding new pictures and a updating the list of new officers.
        2. Skyler also suggested that we should post the minutes of our official business meetings on the site, list scheduled upcoming missions, as
            well as add information about the Dorothy Price Award.
    C. Budget Report
        1. Sabrina presented the following information on the balances of the SMM accounts:
            a. Dorothy Price account - $ 14,600
            b. SMM account (non-Dorothy Price) - $ 9,300
    D. Dr. Mattison’s Mission to Honduras (Oct. 13-20)
        1. The 10 people who will be going on this mission have already been chosen.
    E. Toledo Area Missions Group (TAMG)
        1. Marianne raised the question whether our involvement with TAMG will require more work on our part than it’s worth.
        2. No one present knew the date of the next TAMG meeting, but we will find out and a representative from SMM will attend to find out:
            a. What will be our commitment at the warehouse?
            b. Liability issues for students working at the warehouse.
            c. Whether or not we need to contact Tom Claire with Risk Management at MCO to draft a waiver for students working n the warehouse.
    F. Development of Vietnam Endeavors (DOVE)
        1. Della wants representatives from SMM to be at the next DOVE meeting that she will be setting up at 7:30 AM sometime during
            the 2nd week of school.
        2. Dr. Gohara will decide if MCO will get involved with the DOVE organization after hearing Dr. Paul de Saint Victor’s presentation
            at the next meeting.
        3. This clinic in Vietnam would most likely be a site for a 3rd or 4th year rotation with MCO credit available.

III. New Business
    A. Organization Fair (date TBA at officer’s meeting on 8/25/01)
        1. Della stated that the fair will be in the evening and food will be provided. As a result, there will be no money given to any club to
            host a recruitment lunch.
        2. SMM will borrow the plaque that hangs in the Student Affairs office to display at the fair.
        3. Sabrina and Marianne are collecting photos of past missions to use for the fair and bulletin board.
        4. Della said that it was okay for SMM to hold a raffle at the fair. Raffle tickets will cost $1 and we will be giving away:
            a. free 4 year SMM membership
            b. T-shirts
    B. Recruiting Members
        1. Everyone present agreed to set annual SMM dues at $5/ year. If a student pays $20 for a 4-year mebership to the club, then they
            will get a free T-shirt. Proceeds will go into the SMM general account.
    C. Point System
        1. A point system will be used by SMM to decide who gets to go on the missions. Mike will keep track of members points on a spreadsheet.
            We will assign a point value to various activities at a later date. Some of the ideas of things that may be used to earn points are:
            a. Attending SMM business meetings
            b. Working/Chairing a Symposium committee
            c. Attending the Symposium
            d. Maintaining the website
            e. Working at TAMG Warehouse
            f. Picking up supplies for missions
            g. Helping at packing parties
            h. Volunteering t the C