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Article I: The name of this organization shall be called STUDENTS FOR MEDICAL MISSIONS. Article II: At this time there is no affiliation with any other organization. However, this decision is under review and may be voted upon for change in the future. Article III: The purpose of STUDENTS FOR MEDICAL MISSIONS is to provide information and opportunities for students to partake in medical missionary work. As part of a medical mission team, students will gain educational, cultural, and personal experience, which will facilitate both professional and emotional development. Information about Medical Missions STUDENTS FOR MEDICAL MISSIONS will actively seek out information regarding existing missionary organizations and establish and maintain a directory of mission opportunities and contacts for Medical College of Ohio, University of Toledo, and Bowling Green State University students, and MCO alumni. Opportunities for Student Participation Participation in medical missions involves a significant financial commitment from all participants, including students. By providing information about participation in medical missions early in the academic year, students will be able to save and plan accordingly. However, it is the students' responsibility to raise the necessary funds to participate in any and all medical missions. Students who participate in any medical mission are eligible to apply for the Dorothy Price Scholarship and may qualify for a maximum reimbursement of $500. Article IV: The initial membership requirements for STUDENTS FOR MEDICAL MISSIONS will be open to all academically eligible Medical College of Ohio students and those students from the University of Toledo and Bowling Green State University participating in the nursing program or any other approved degree program offered by the three-university consortium. Continued membership requirements include presence and participation in at least 50% of the organization's business meetings. Failure to participate in at least 50% of business meetings will result in the student's membership forfeiture for the remainder of the academic year. Under special circumstances (clerkship duties, MS-IV electives, etc.) a STUDENTS FOR MEDICAL MISSIONS member may appeal to the Executive Board for consideration and approval by majority vote. Article V: The officers for STUDENTS FOR MEDICAL MISSIONS shall consist of at this time President, Vice-President, Secretary, Treasurer, Publicist, Historian, and individual school representatives. The Executive Board shall be composed of President, Vice-President, Secretary, and Treasurer. The terms of office shall be for one calendar year starting June 1 or date of election and ending the following May 31. The elections will take place during the months of either February or March preceding the year of the desired term, or in September or October in the cases of individual school representatives. A simple majority vote of confidentially case votes by eligible members will determine the individual for the desired position. A student may run for more than one executive position in a single year. However, a student may hold only one executive position in any one year, but may hold one executive position and a school representative position during the same year. A student currently holding an executive position will be allowed to run and hold an executive position the following year. More positions may be added to the executive board based upon the discretion and majority vote of the existing executive board. The filling of such positions will be determined by a majority vote by the current executive board. Article VI: The academic advisor at this time will be Dr. Richard Paat. The duration of the academic advisor's term is contingent upon his willingness to volunteer. Article VII: A quorum shall consist of 50% of the eligible and active members of STUDENTS FOR MEDICAL MISSIONS, or in times of an emergency as determined by the Executive Board. Article VIII: Organizational meetings as a whole will be conducted on average at least twice per academic semester. Other meetings of the Executive Board, student representatives, or informational meetings will be conducted on an as-needed basis as determined by the Executive Board. Article IX: Referendum and Recall. These will be handled by a majority vote of at least 50% of the active and eligible membership. Article X: Amendments can be proposed by any Executive Board member themselves or any active and eligible member with the support of at least one Executive Board member. Amendments will be voted upon by at least two-thirds of the active and eligible members and will need at least a two-thirds majority in order to become law. BY-LAWS A. The initial membership requirements into STUDENTS FOR MEDICAL MISSIONS will be for all academically eligible Medical College of Ohio students and those students from the University of Toledo and Bowling Green State University participating in the nursing program or any other approved degree program offered by the three university consortium. Continued membership requirements include presence and participation in at least 50% of the organization's business meetings, as per Article III of the STUDENTS FOR MEDICAL MISSIONS Constitution and STUDENTS FOR MEDICAL MISSIONS Bylaws Section B. The officers have a right to resign. This procedure shall consist of providing a written resignation to all Executive Board members. An officer can also be removed from a position for not fulfilling the responsibilities of a position. The procedure consists of: 1) Oral notification to the designated person and the Executive Board, 2) Written notification by a board member to the designated person concerning the lack of duty fulfillment, 3) Unanimous vote for removal by the other board members shall constitute removal of the person from the position held. The vacated position shall remain vacated or be filled based upon the discretion of the remaining board members. If the position resigned is the president position, the vice-president shall fill the position of the president while the newly vacated vice-president position will be filled or remain vacant as determined by the executive board. The procedure for filling the remaining vacated roles will consist of either: the announcement of an available position at the next organizational meeting with nominations for the position taken at this time, and the voting will take place at the following meeting as determined by need and discretion of the remaining Executive Board members; or if the necessity arises due to dire circumstances or emergency situations, the remaining board members may assign an active and eligible member to the vacant position with consideration given first to other current board members to fill the original vacant position. If a current board member fills the original vacant position, the this newly opened position then follows the previously mentioned protocol in this paragraph for filing of the position. If two or more positions are free at the same time, these positions must be billed by a vote of the membership as outlined in Article V of the STUDENTS FOR MEDICAL MISSIONS Constitution. A simple majority vote of confidentially cast votes by eligible members will determine the individuals for the desired vacant positions. Current and good standing board members are eligible to run for these positions, but must give up current position if elected to an open position. If one or two positions still remain unoccupied, these positions will be filled following the protocol mentioned in this and the previous paragraphs. All active and eligible members have the right to participate in all organizational events and activities. All active and eligible members have the right to not participate in an organization event or activity if desired, but realizing that his may effect membership status. B. Dues are $5 per academic year, or a maximum of $20 for students whose degrees require more than four years to complete. C. The president shall oversee the daily operating functions or delegate others to carry out these tasks. The president shall sit on the Students for Medical Missions Appropriations Board and any other positions to which the president will be appointed in the future. The president and vice-president shall be responsible for obtaining and organizing information concerning mission trips. The president will determine when the organization's meeting and Executive Board meetings will be held. The secretary will be responsible for taking minutes of meetings, organizing the rooms, and other supplies needed. The publicist will be responsible for publicity of the organization and the missions being offered. The historian will be responsible for arranging the STUDENTS FOR MEDICAL MISSIONS page in the Medical College of Ohio School of Medicine Yearbook. The treasurer will be responsible for bookkeeping, ordering food, dispersing Dorothy Price awards and any other scholarships while also assisting the secretary if needed. The vice-president will assist mainly the president and other board members if needed while also undertaking the role of any new projects or unforeseen responsibilities. D. The appropriation of funds to active and eligible students will be determined by the Appropriations Board. The Appropriations Board shall consist of Dr. Richard Paat, Dr. Rick Nelson, Della Croci, Todd Brickman, Scott McLean, Martha Gallagher, the STUDENTS FOR MEDICAL MISSIONS President (if there are co-Presidents then each of their votes shall count as one-half), and a representative from the College of Allied Health. If a board member resigns the position, then the position will be filled by a new member agreed upon by the board. Applicants wishing to receive funds must fill out an application form (see attachment). The board members will rank all completed applications from one on down with one being the best score. The applicants' scores will be averaged and a final ranking will be established. Money will be appropriated under the following guidelines: 1) Dorothy Price Awards (totaling no more than $500) will be awarded to as many students as the available funds will allow for that grant period; 2) The grant periods and deadlines are as follows: for summer missions the deadline is April 30, for winter semester and spring break the deadline is December 31, and for fall semester and winter break the deadline is August 31; 3) The total amount of funds distributed in one academic year shall not exceed the total funds raised from the previous year unless the appropriations board so agrees by a majority vote; 4) The total money to be distributed shall be broken into equal thirds for disbursement in each of the three grant periods; 5) This money is then to be appropriated to the ranked applicants until the amount for that grant period is depleted; 6) If money from a grant period remains, then this money shall be carried over to the next grant period or used to fund unfunded applicants from a previous grant period in that year; 7) If money remains at the end of the year the money will then be deposited into the general fund for use as the appropriations board sees fit (more awards the following year). E. The Executive Board shall consist of a President, Vice-President, Secretary, and Treasurer. A position's responsibilities may be undertaken by another board member if: there are insufficient candidates at election time or upon the vacancy of a position after elections, as deemed necessary by the remaining board members. A co-presidency may be established if the president and vice-president agree or if there are only two candidates running for the position of either president or vice president and there are no candidates for the other position (i.e., two candidates for vice-president and none for president, then if both agree, a co-presidency can be established). If a co-presidency is established, then for any outside board position entitled to the President of STUDENTS FOR MEDICAL MISSIONS, each co-president shall have only a one-half vote if both are present or one vote if only one co-president is present (i.e. their votes shall total no more than one full vote). F. Student representatives will not be considered pare of the Executive Board. These positions will be appointed by the Executive Board to interested and eligible candidates. If more than one candidate from a school expresses interest then a vote by the board and eligible members from that respective school by a simple majority vote of confidentially cast votes will determine the individual for the desired position. Other committees may be established if the need arises. These committees will be appropriated and determined whether or not to occupy an Executive Board position by a majority vote of the existing Executive Board. If a new Executive Board position is created then this position will carry full rights and responsibilities of other board positions with the newly created position being filled the following term by similar elections to those of the other Executive Board members as per Article V of the STUDENTS FOR MEDICAL MISSIONS Constitution. G. The order of business for conducting organizational meetings will consist of : Secretary's review of the previous organizational meeting and any executive meetings held since then; a treasurer's report of financial status and any new avenues of income of scholarship money available; explanation of any old business; and explanation and conduction of new business.
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